Coronavirus Policy | What to Do If Your Wedding is Affected by COVID-19

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Coronavirus Policy | What To Do if Your Wedding is Affected by COVID-19

Updated August 3, 2020

These past several weeks have been some of the most challenging I’ve faced in the time I’ve been in business. I think it goes without saying that the coronavirus “COVID-19” pandemic is on everyone’s mind and affecting the health and daily lives of people everywhere. The strain it has put on the world both globally and locally has caused so much panic and stress and these are truly trying times! The last thing any of us expected was to spend months planning or preparing for a wedding only to have it ripped out from under us by an invisible enemy.

The COVID-19 global pandemic has hit the wedding industry hard on couples, venues, and vendors alike. As a wedding photographer and former bride, I understand the tremendous sadness, hurt, and disappointment brides must be feeling, and my heart goes out. To my clients especially, I’m deeply hurt and want to extend all my help and support to each and every one of you during this trying time.

If you are currently facing the difficult decision to amend your wedding plans, I want to take moment to let you know there are options. I want to encourage you, whether you are an MWP couple or not, to postpone your wedding and not cancel unless absolutely necessary. Your wedding can still happen and will be the most magical day of your lives, it just will not happen on the day you originally planned for, and that’s okay! Any money you’ve already paid to your vendors will transfer over to a new date in most cases. It’s better not to lose that investment but instead try and keep your vendor team together and move to a new date that works for everyone.

First Things First

Contact your venue.
You deserve to have your wedding day! Postpone your wedding date, do not cancel it.  Contact your venue first and ask for dates they have available in 2021. Venues typically only book one wedding per day so it is important that they are consulted with first about a date change. Some will allow soft holds.

Contact your other vendors.
Reach out to all your vendors and let them know the date options your venue provided. Ideally everyone should be available for at least one of those dates. Don’t contract a new date until you talk to all your vendors. Remember each vendor is a small business so each will have their own rescheduling policies.

Change your date.
Notify your guests of the new date by reaching out with an “Unsave the Date” at least 12 weeks before your new date. Be sure to send out the official invitation 8 weeks before your date. You can send these digitally (free and eco-friendly) or via mail.

Vibrant summer wedding at Blue Hill Farm in Waterford

Coronavirus Policy & Rescheduling Options

How we move forward with your event depends on when it was originally scheduled to take place. Given that each state’s law enforcement policies are different, I am working with each of my couples individually to find a solution that is best for them. If your wedding is scheduled to take place within the year 2020, you have two (2) options for rescheduling:

    1. Reschedule to a date I am available in 2021 within one (1) year of the original contracted wedding date. Change fees will be waived and a rescheduling contract is signed to reserve the new date. Great!
    2. Reschedule to a date I am not available or cancels the event entirely. Wedding couple has the option to use an approved associate photographer in Michelle’s place under the existing contract, or cancel fully and forfeit any non-refundable retainer monies paid. All client communication, scheduling, and image processing is handled by Michelle for all associate weddings.

 

CHANGE FEES FOR THE FIRST RESCHEDULED DATE ARE WAIVED FOR 2020 COUPLES WHO ARE DIRECTLY AFFECTED BY GOVERNMENT MANDATES AS A RESULT OF COVID-19. IF A COUPLE DESIRES TO RESCHEDULE THEIR DATE FOR A SECOND TIME FOR ANY REASON, A 15-25% CHANGE FEE OF THE ORIGINAL PACKAGE WILL BE DUE AND OWING.

If your wedding is scheduled to take place in 2020, my recommendation is to wait until at least 8-12 weeks before the event to make any decisions on date changes. News on the virus changes daily and the CDC is constantly pushing updates, so it is best to wait it out to see if events will still be able to happen later in the year. We are all hoping this will be over soon!

Thank you so incredibly much to my kind and patient clients during this trying time. You have all been so thoughtful and understanding as we navigate this process together and for that I am truly grateful. For those of you who have opted to postpone and not cancel your wedding, I am beyond thankful and here to help and support you in whatever ways I can.

My Availability

If you are a current couple interested in a date change, please reach out to me as soon as possible with both your preferred and backup date.

LIGHT ◉ = AVAILABLE
DARK ◉
 = NOT AVAILABLE

More COVID-19 Wedding Resources
Planning a Wedding During the Coronavirus Pandemic – Postponements, Rebooking, & More | HARPER’S BAZAAR
What to Know if You’re Planning a Wedding During the Coronavirus Pandemic | BRIDES
How Coronavirus Could Affect Your Wedding | THE KNOT

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